Timeline for 2019

Registration Dates

Returning Companies - February 11th - March 22nd
New Company Invitations are sent out beginning March 25th

Company Coordinator Meetings

Held on Thursdays from 11:30 - 1:00
at the Richardson Civic Center
April 25 - May 9 - June 13 - July 25

Important Deadlines

July 12 - Event Agreement Form Due July 15 - Opening Ceremonies Rental Form Due July 29 - Opening Ceremonies Rental Invoice Payment Due August 2 - T-Shirt Design Due

May

  • Select your coaches for each event - host a meeting to get them all on the same page. Get them to start soliciting players, remember spouses and retirees are eligible players too!
  • Decide on your t-shirt look, will you have an in-house contest, do you have a creative person who will design?
  • Decide how you will handle sign ups. Actual sign up party, ice cream social, company picnic/events? Involve your spirit committee!
  • Start thinking about your fundraising efforts, will you participate in the raffle? Will you do casual day buttons, bake sale, t-shirt sales, silent auction etc.? The options are endless! Reach out to our ambassadors to bounce ideas off of!
  • Hand some promo posters in your break areas or mail room to let everyone know your company is in!
  • Start forming your spirit committee and fundraising committee.

June

  • Hold you sign up parties, socials or events, feel free to invite the games staff! We would love to be there!
  • Make sure team captains/coaches have reviewed the published rules on each event page and that they communicate that with their teams.
  • Practice opportunities will be given at the June Coordinators meeting, make sure your coaches are aware of the facilities, practice passes and rules when reserving fields *1 one hour practice per week*
  • Start planning for internal competitions or hosting try outs if you need to narrow down your rosters for some events.
  • Start looking at placing your order for t-shirts!
  • Can you start implementing your fundraising efforts?
  • Spirit Giveaways? Order them now!

July

  • Coaches should begin to submit rosters online. • Event agreement form due this month!
  • Start working on your Opening Ceremonies planning, remember it is one big tailgating kick off party! Menu, Catering or Pot Luck?
  • Submit your order form for tables and chairs at Opening Ceremonies *chair/table rentals are an additional cost that is not included in your registration fee*
  • Start thinking on how you will update your employees once the games begin.
  • Promotional calendars/posters should be in, you will pick them up at the July Coordinator meeting
  • Raffle Tickets should be in, recruit your Spirit Committee, Coaches, Fundraising Committee and other employees to help raise your minimum to be donated to Special Olympics Texas!

August

  • GAME ON! Have a great time at Opening Ceremonies!
  • Take photos and send to the Games Staff
  • Remember to send updates to your company
  • HAVE FUN & enjoy the next 10 weeks of games!